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Information about you: how we use it and with whom we share it
The information you provide will be used by the University to send out information, detail new product releases, and send special offers relating to the University of Edinburgh gift shop.
The University will use an external company to process information about you on the University’s behalf. The University remains responsible for the information and will ensure it is kept securely.
We are using information about you because you have given us your consent.
We will hold the personal data you provided us for six months, after which time we will contact you to ensure you wish to remain on this mailing list.
If you have any questions, please contact the Visitor Centre and Gift Shop Manager on email@example.com
Data controller and contact details
For data collected under this privacy notice, the University of Edinburgh (the “University”) is the Data Controller (as that term is defined in the EU General Data Protection Regulation (Regulation (EU) 2016/679), registered with the Information Commissioner’s Office, Registration Number Z6426984.
You can contact our Data Protection Officer at firstname.lastname@example.org. Our data protection policy is on our website at http://www.ed.ac.uk/records-management/data-protection/data-protection-policy
Mandatory data sharing
In addition to the primary purposes, we are also legally obliged to share certain data with other public bodies such as HMRC and will do so where the law requires this; we will also generally comply with requests for specific information from other regulatory and law enforcement bodies where this is necessary and proportionate.
Transfers outside the EEA
The University will only transfer data to countries outside the EEA when satisfied that both the party which handles the data and the country it is processing it in provide adequate safeguards for personal privacy. Details of such transfers and safeguards are on our website.
You have the right to request access to, copies of and rectification or erasure of personal data held by the University and can request that we restrict processing or object to processing as well as the right to data portability (i.e. the right to ask us to put your data into a format that it can be transferred easily to a different organisation). If you wish to make use of one of these rights, please email your local contact.
If we have asked for your consent in order to process your personal data you can withdraw this consent in whole or part at any time. To withdraw consent, please email your local contact, who will explain the consequences of doing so in any particular case and initiate proceedings for withdrawing consent.
If you are unhappy with the way we have processed your personal data you have the right to complain to the Information Commissioner’s Office at email@example.com but we ask that you raise the issue with our Data Protection Officer first.